2015-10-20 Regular Board Meeting Minutes

REGULAR BOARD MEETING

October 20, 2015

 

 

The Board of Commissioners of the South Walton County Mosquito Control District held its Regular Board Meeting at the District Office at 774 North Highway 393, Santa Rosa Beach, Florida at 9:30 a.m.

The Commissioners attending the meeting were Tim Norris, Ronald Faulk and John J. Magee. Also attending the meeting were Director Ben Brewer, Office Coordinator Geraldine Via, Pat Magee and Bob Hudson.

The meeting opened with a Prayer and Pledge of Allegiance to the American Flag.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve the minutes of the September 15, 2015 Regular Board Meeting. Motion passed unanimously.

Director Brewer presented the Financial Reports for September 2015.

Commissioner Magee asked for approval of the monthly expenditures list for the month of September 2015. A motion was made by Commissioner Faulk, seconded by Commissioner Norris to approve the monthly expenditures list as presented.  Motion passed unanimously.

Director Brewer presented for approval Local Budget Amendment #1 in the amount of $393,318.58 which is the amount of carryover monies from the fiscal year 2014-2015.  The budget amendment will increase Account #46, Repairs & Maintenance, by $50,000.00 which would be used to complete the furnishing of the Administration Building, Account #54, Publications & Dues, by $1,500.00 which will be for American Mosquito Control Association dues, Account #60, Capital Outlay, by $261,818.58 which $1,000.00 would be used for the purchase of a handheld sprayer, $1,600.00 for two backpack sprayers, $25,000.00 for a batwing mower and the remaining $234,218.58 to increase the amount budgeted for the new Administration Building cost, and Account #89, Contingency, by $80,000.00.  A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve Local Budget Amendment #1 as presented. Motion passed unanimously.

Director Brewer presented for approval State Budget Amendment #2 in the amount of $237.02 to be placed in Account #52.2, Chemicals. A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve State Budget Amendment #2 as presented. Motion passed unanimously.

Director Brewer presented the Audit Engagement Letter from Warren Averett CPAs and Advisors. He stated there is a one year and a three year option. A motion was made by Commissioner Faulk, seconded by Commissioner Norris to approve the three year option with Warren Averett CPAs and Advisors. Motion passed unanimously.

The merit and cost of living increases were discussed.  There is a line item in the budget named Salary Adjustment Pool for these increases.  The merit increases are based on the employees evaluation. After discussion it was agreed by the Board to approve the COLA increase of 1%.

Director Brewer presented the Activity Report for the month of September 2015. He stated there were seven chickens positive for West Nile Virus, two with Highlands J, one with Eastern Equine Encephalitis, and one with St. Louis Encephalitis. The Board discussed the recent heavy rain and the threat of the building flooding again. Commissioner Magee suggested having Engineer Scott Jenkins conduct an enginerring study for recommendions of improvements for prevention of future flooding of the office building. A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve having an engineer study done to prevent flooding. Motion passed unanimously.

Commissioner Magee reminded everyone of the Fall FMCA Annual Meeting, November 15-18, 2015 in St. Augustine, Florida.

Commissioner Magee mentioned scheduling a Christmas Luncheon and any additional days off during the holidays at the next Board Meeting.

Commissioner Norris inquired about the repair and maintenance of the chicken coops and asked if this is something that is done in the winter. Director Brewer stated that the chicken coops are repaired during the winter.

Commissioner Norris mentioned getting rid of the old trucks and equipment and not have it sitting around the yard. Commissioner Magee asked Director Brewer to get a list of all the trucks and equipment to present at the next Board Meeting.

Director Brewer stated his action items are to make a decision on purchasing the batwing mower, scheduling the Christmas luncheon, contacting the engineer in regards to flood  risk mitigation for the building, remodeling chicken coops, and making the list of surplus vehicles.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk to adjourn. Meeting adjourned at 11:27a.m. Motion passed unanimously.  

 

 

_______________________                                                  __________________________

Tim Norris, Secretary                                                              John Magee, Chairman

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