2015-09-15 Regular Board Meeting Minutes

REGULAR BOARD MEETING

 

September 15, 2015

 

 

The Board of Commissioners of the South Walton County Mosquito Control District held its Regular Board Meeting at the District Office at 774 North Highway 393, Santa Rosa Beach, Florida at 9:30 a.m.

The Commissioners attending the meeting were Tim Norris, Ronald Faulk and John J. Magee. Also attending the meeting were Director Ben Brewer, Office Coordinator Geraldine Via, Kevin Kussro with Brown & Brown Insurance, Dana Mathews and Jennifer Flowers with Matthews, Jones & Hawkins, and Pat Magee.

The meeting opened with a Prayer and Pledge of Allegiance to the American Flag.

A motion was made by Commissioner Faulk, seconded by Commissioner Norris to approve the minutes of the August 18, 2015 Regular Board Meeting. Motion passed unanimously.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve the minutes of the September 10, 2015, Tentative Budget Hearing. Motion passed unanimously.

Attorney Dana Mathews gave an update on the BP Claim. He stated the settlement amount offered to SWCMCD by BP is $24,397.00. A motion was made by Commissioner Norris for discussion, seconded by Commissioner Faulk to accept the settlement offered. Motion passed unanimously.

Director Brewer presented insurance quotes from Florida League of Cities and Brown & Brown of Florida, Inc. for the annual insurance renewal. He introduced Mr. Kevin Kussro of Brown & Brown to explain the details of his insurance quote. Tom Conley, representative for Florida League of Cities was unable to attend the meeting today. A motion was made by Commissioner Faulk, seconded by Commissioner Norris to approve the proposal from Brown & Brown of Florida, Inc. with the increase of one million for employee practices liability insurance, and public office liability. Commissioner Magee recused himself from voting due to the possibility of his company having insurance with Brown & Brown. Motion passed with Commissioners Norris and Faulk voting yes.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk for one year with Brown and Brown as the insurance carrier. Motion passed unanimously.

Director Brewer presented the Financial Reports for August 2015.

Commissioner Magee stated that we have not received a statement from Attorney Youell.

Commissioner Magee asked for approval of the monthly expenditures list for the month of August 2015. Motion was made by Commissioner Norris, seconded by Commissioner Faulk. Motion passed unanimously.

Director Brewer presented for approval Local Budget Amendment #8 in the amount of $23,000.00. The amount to be transferred from Contingency account #89 to Capital Outlay account #60 is $20,470.00 for the Kubota ATV, a trailer and a tracking unit and the remaining $2,530.00 for the the balance needed to purchase the new larger generator for the office building. A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve Local Budget Amendment #8 as presented. Motion passed unanimously.

The Board discussed the meeting dates for Fiscal Year 2015-2016. A motion was made by Commissioner Faulk, seconded by Commissioner Norris to approve the Regular Board Meetings on the third Tuesday of each month with the exception of the meeting on November 19, 2015 and July 12, 2016. Motion passed unanimously.

Director Brewer presented the contract with the Department of Agriculture and Consumer Services for Board approval. A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve the contract with the Department of Agriculture and Consumer Services. Motion passed unanimously.

Director Brewer presented the Activity Report for the month of August 2015. We sprayed a lot in August and the chemical had been changed to Kontrol 30-30. There were three chickens positive for West Nile Virus. Commissioner Magee suggested some kind of door hanger to leave for residents informing them about emptying containers and standing water.

Director Brewer reported repairs for all damages to MC ditches caused by the April 2014 flood event have been completed. We are caught up with our large ditch projects. Brewer then presented before and after pictures of the completed repair jobs. He presented pictures of the Palmetto Plantation ditch bank repairs, MC 17 repairs to prevent damages caused by runoff, and the large repair project on MC 12 that sustained major damages during the last two flood events.

Director Brewer stated he will be meeting with Wilmer Stafford, Walton County Public Works Director, about mowing the roadside ditches throughout the District. The ditches need to be maintained so that larvicides can be applied to kill the mosquito larvae.

Director Brewer stated he would like to surplus the minivan and keep the Tahoe to use in its place because it is in better condition.

Director Brewer mentioned he was considering trading the old tractor in for around $20,000 but another possibility is to keep it and purchase a bat wing mower to use with it for faster mowing of ditch access roads and the tops of ditch banks. Only one quote has been received so far for around $21,000. Commissioner Magee suggested he get the information and pictures of the bat wing mower to present to the Board.

Director Brewer presented a diagram for running a new circuit from the mechanic’s shop to the gate. A trencher will need to be rented. The quote for the electrician is $1,500. The removal of the trees in the front is scheduled for the first week in October.

Commissioner Magee reminded the Board of the Fall Florida Mosquito Control Association Annual Meeting November 15-18, 2015 in St. Augustine, Florida and the Final Budget Hearing on September 22th at 5:05 p.m.

Commissioner Norris suggested having a binder for each monthly meeting so he can pick up the paper copy the week before and bring it back with him to the meeting.

Commissioner Norris stated he has met with the employees. They have some good ideas and Ben needs to listen to them. The employees want to be here. They want to make a difference and help make things good and better. Commissioner Magee asked if there was an improvement since the last meeting.  Commissiner Norris stated that it is better but not a good as it could be. The communication has improved. He suggested some type of a rewards program and also the option of compensatory time was brought up. Director Brewer stated he would like to have compensatory time brought back.

Commissioner Magee asked Director Brewer to restate his action items. Director Brewer stated he and Office Coordinator Via will work on the compensatory time policy/presentation, he will get more information on the bat wing mower, order the Kubota including trailer and sprayer, and work on door hangers.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk to adjourn. Meeting adjourned at 11:44 a.m. Motion passed unanimously.

 

 

 

_______________________                                                  __________________________

Tim Norris, Secretary                                                              John Magee, Chairman

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