2015-07-09 Regular Board Meeting Minutes

REGULAR BOARD MEETING
July 9, 2015
The Board of Commissioners of the South Walton County Mosquito Control District held its Regular Board Meeting at the District Office at 774 North Highway 393, Santa Rosa Beach, Florida at 9:30 a.m.
The Commissioners attending the meeting were Tim Norris, Ronald Faulk and John J. Magee. Also attending the meeting were Director Ben Brewer, Office Coordinator Geraldine Via and Pat Magee.
The meeting opened with a Prayer and Pledge of Allegiance to the American Flag.
A motion was made by Commissioner Faulk, seconded by Commissioner Norris to approve the minutes of the June 16, 2015 Regular Board Meeting. Motion passed unanimously.
Director Brewer presented the Financial Reports for June 2015.
Director Brewer announced that checks were received from FEMA in the amount of $38,749. He is attempting to find out if there will be any more funds received.
Commissioner Magee asked for approval of the monthly expenditures list for the month of June 2015. A motion was made by Commissioner Faulk seconded, by Commissioner Norris to approve the monthly expenditures. Motion passed unanimously.
Director Brewer provided copies of the Tentative Detailed Work Plan Budget to the Board. The Budget presented was compared to the Budget presented at the June 16, 2015 Budget Workshop and Fiscal Year 2014-2015 Budget.
Account 10 Personal Services, Director Brewer stated one of our full time employees, David Gettelfinger, has asked to work only four days and remain full time. Heavy Equipment Operator Randy Wright has given his two month notice of retirement which will be the end of August. Commissioner Norris suggests after checking within, Director Brewer should advertise for both the Lead Equipment Operator position and the Heavy Equipment Operator positions and then decide what position to fill based on the candidate‚ÄĚs qualifications and experience. Commissioner Magee stated we need to do a review of the status of our employees to determine who is coming up on retirement.
The budget includes an entomologist or a lab technician, described as a candidate with a degree of entomology, experience trapping mosquitoes and maybe with molecular biology
Minutes of the Regular Board Meeting of July 9, 2015
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experience for work involved with minimizing virus activity. Commissioner Norris asked if most
mosquito control districts have an entomologist on staff. He was told that many of the larger
districts do. Director Brewer stated the new position may require a starting salary of $45,000 per
year and a pay grade three which starts at an annual wage of $33,000 with a max annual wage of
$60,000. He stated this is very competitive.
Account 20 Personal Service Benefits has been adjusted to accommodate the changes to
Account 10.
Account 30 Operating Expense, increased for Property Appraiser fee by $2,500,
engineering by $2,000, and reduced IT Services by $500 from the Workshop Budget.
Account 40 Travel and Per Diem was decreased to $12,000. Director Brewer explained
all the training and workshops expected to be attended in the upcoming year.
A break was taken at 10:03 and the meeting was resumed at 10:06.
Account 43 Utility Services, increased Water & Sewer Service by $200 from the
Workshop Budget.
The Board asked Director to get the generator tested and make sure it is operating.
Account 46 Repair and Maintenance Service, decreased to $27,850.
Account 49 Other Current Charges and Obligations increased by $260 for Tags/
Registrations from the Workshop Budget.
Account 52.1 Gasoline, Oil and Lubricants was decreased to $38,825.
Account 52.3 Clothing and Wearing Apparel was increased over the amount budgeted in
fiscal year 2014-2015 for the purchase of replacement rain gear and snake boots.
Account 52.5 Tools and Small Implements was decreased to $3,000.
Account 54 Books, Publications, Subscriptions, Dues and Memberships was increased by
$500 for American Mosquito Control Association membership from the Workshop Budget.
Account 55 Training was increased to $8,000.
Account 60 Capital Outlay was increased for the purchase of a portable dry ice maker for
$900 and $84,000 was added for construction of a new administration building. The computer
was increased from $750 to $1,250 and the microscope was increased to $4,000.
Account 89 Contingency was increased to $80,000.
Reserves is in the amount of $432,300. Future Capital outlay in the amount of $160,000,
Retiree Self-Insurance $75,375, Facility Self-Insurance $110,100, Cash Balance carried forward
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$58,825, Personal Leave time $30,000.
Commissioner Magee stated the Total Budgetary Expenditures and Balance is 2,418,773.52
Office Coordinator Via stated the millage rate will be .1620. A motion was made by Commissioner Norris, seconded by Commissioner Faulk to approve the budget millage rate at .1620. Motion passed unanimously.
Scheduling the Budget Hearings was discussed. It was agreed to have the Tentative Budget Hearing Thursday, September 10, 2015at 5:05 p.m. and the Final Budget Hearing Tuesday, September 22, 2015 at 5:05 p.m.
Director Brewer presented the Activity Report for the month of June 2015. There were seven chickens positive for Eastern Equine Encephalitis and one for Highlands J.
Commissioner Magee asked Director Brewer to restate his action items. Director Brewer stated he will review the retirement situation, advertise for heavy equipment operator, make sure the generator is working, the fire extinguishers are placed in proper locations and write the job description for the entomologist position.
A motion was made by Commissioner Faulk, seconded by Commissioner Norris to adjourn. Meeting adjourned at 11:30 a.m. Motion passed unanimously.
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Tim Norris, Secretary John Magee, Chairman

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