2015-05-19 Regular Board Meeting Minutes

REGULAR BOARD MEETING

May 19, 2015

The Board of Commissioners of the South Walton County Mosquito Control District held

its Regular Board Meeting at the Walton County Courthouse Annex, 31 Coastal Centre

Boulevard in Santa Rosa Beach, Florida at 9:30 a.m.

The Commissioners attending the meeting were Tim Norris, Ronald Faulk and John J.

Magee. Also attending the meeting were Director Ben Brewer, Office Coordinator Geraldine

Via, Pat Magee and Ian Spangler.

The meeting opened with a Prayer and Pledge of Allegiance to the American Flag.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk to

approve the minutes of the April 21, 2015 Regular Board Meeting. Motion passed

unanimously.

Attorneys report was presented. A motion was made by Commissioner Norris,

seconded by Commissioner Faulk to approve payment of Attorney Youell’s monthly

statement $773.94. Motion passed unanimously.

Director Brewer presented the Financial Reports for April 2015.

Commissioner Magee asked for approval of the monthly expenditures list for the month

of April 2015. A motion was made by Commissioner Norris seconded, by Commissioner

Faulk to approve the monthly expenditures. Motion passed unanimously.

Office Coordinator Via explained that she had received an email from Stacey Reese,

Administrative Assistant with the Department of Agriculture & Consumer Services informing

her of the necessity for the following Local Budget Amendment #4 to move the line items at the

top of the financial report under Interest account #361 and Other Sources account #380 into the

budget. She presented, for approval, Local Budget Amendment #4 in the amount of $4,725.00.

The amounts to be transferred from Interest Earning account #361 is $1,000.00 and from Other

Sources account #380 is $1,725.00, for a total of $2,725.00 into Travel & Per Diem account #40.

Also $2,000 to be transferred from Contingency account #89 to Tools & Implements account

#52.5. A motion was made by Commissioner Faulk, seconded by Commissioner Norris to

approve Local Budget Amendment #4 as presented. Motion passed unanimously.

Office Coordinator Via also explained that State Budget Amendment #5 is to move the

line items at the top of the state report under Interest account #361 and Misc/Refunds (prior year

Minutes of the Regular Board Meeting of May 19, 2015

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expenditures) account #369 into the budget. She presented, for approval, State Budget

Amendment #5 in the amount of $2,819.78. The amounts to be transferred from Interest Earning

account #361 is $10.00 and from Misc/Refunds account #369 is $2,809.78 into Chemicals

account #52.2. A motion was made by Commissioner Norris, seconded by Commissioner

Faulk to approve State Budget Amendment #5 as presented. Motion passed unanimously.

Director Brewer stated the Equinox has been ordered. The trucks have not been ordered

at this time due to the cutoff date for the 2015 state purchasing contract. The new state

purchasing contract will be for 2016 model vehicles and we should be receiving them before the

end of the year.

Ian Spangler, homeowner of 99 Plantation Way, Santa Rosa Beach, Florida, spoke to the

Board concerning the MC ditch bordering his property. The trees will be removed and the

drainage issues adjacent to the road will be addressed by the Homeowners Association. The site

should be ready for the District to do the ditch work in a couple of weeks.

Director Brewer gave a building update stating the tile has been installed. The

expenditures related to the building were discussed. The change orders were discussed. There

has been a change order for $800 to level the floor. The baseboards and electrical work are being

worked on. The cabinet installation will be next. Director Brewer stated he will be ordering

furniture and appliances.

There was discussion on whether or not the chemical storage was in compliance with

Homeland Security Director Brewer was directed to contact Homeland Security to inquire as to

what the security requirements are.

The Board agreed to get a quote for the cost to add a second water tap to prevent the

loss of water to all our facilities when we have to turn the water off to the main building. This

will also enable us to have a faster filling station for our larvicide trucks.

Black fly ball requests are the majority of the requests coming in right now. We have

handed out around 350 black balls so far this year.

Geraldine Via and Kenny McDaniel finished up the education program last week. They

taught a total of thirty-seven classes.

The Director Brewer stated that the Northwest Florida State College South Walton Center

native plant center has been restored by our staff.

Director Brewer stated the Garmin Nuvi GPS units are working well in the spray trucks.

Minutes of the Regular Board Meeting of May 19, 2015

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The 7,000 storm drains have been marked on the GPS system and we are in the process

of naming storm drains by neighborhood. The storm drains will be treated again next month. We

have two tablets now to use for field data entry.

Director Brewer stated that he has been working with the town manager on options for

mosquito control in Rosemary Beach. The area is very congested and it is difficult to spray

adulticide. We will work in the perimeter near the woods line to monitor and combat the adult

mosquito populations and to gain access the wet areas to apply larvicides.

Director Brewer stated Driftwood Estates has a really large mosquito problem. They have

a fifteen acre wooded area currently undeveloped. This is a hard area to treat by foot using

larvicides. Commissioner Magee reminded Director Brewer that he had suggested using ATV’s

for treating certain kinds of areas. Director Brewer stated he is investigating the possibility of

accessing the area to treat the whole breeding area with our thermal fogger to kill the adults and

with the backpack blower to treat for larvae.

Director Brewer presented the Activity Report for the month of April 2015. There was

one chicken positive for Eastern Equine Encephalitis.

Commissioner Magee stated it was agreed for the Director to provide the action item list

and the minutes within the first two weeks after the Board Meeting. He stated he did not receive

it this past month. He asked Director Brewer to please adhere to that.

Commissioner Norris stated that he and a friend had talked about martin bird houses

being used for mosquito control. He suggested the martin bird houses be provided to parks,

schools and play fields as a positive move toward using less chemical for mosquito control. He

challenged the Director to find out how many martin bird houses are needed for different sized

areas. Commissioner Norris asked Director Brewer to research the martin bird houses.

Commissioner Magee asked Director Brewer to restate his action items. Director Brewer

stated he is to call homeland security, work on purchasing furniture, research use of martin

houses for mosquito control, and order vehicles.

A motion was made by Commissioner Norris, seconded by Commissioner Faulk to

adjourn. Meeting adjourned at 10:55 a.m. Motion passed unanimously.

_______________________ __________________________

Tim Norris, Secretary John Magee, Chairman

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