2015-03-18 Regular Board Meeting Minutes

REGULAR BOARD MEETING

March 18, 2015

The Board of Commissioners of the South Walton County Mosquito Control District held

its Regular Board Meeting at the Walton County Courthouse Annex, 31 Coastal Centre

Boulevard in Santa Rosa Beach, Florida at 9:30 a.m.

The Commissioners attending the meeting were Ronald Faulk and John J. Magee. Tim

Norris was absent. Also attending the meeting were Director Ben Brewer and Office Manager

Geraldine Via.

The meeting opened with a Prayer and Pledge of Allegiance to the American Flag.

A motion was made by Commissioner Faulk, seconded by Commissioner Magee to

approve the minutes of the February 17, 2015 Regular Board Meeting. Motion passed

unanimously.

Director Brewer presented the Financial Reports for February 2015.

Commissioner Magee asked for approval of the monthly expenditures list for the month

of February 2015. A motion was made by Commissioner Faulk seconded, by Commissioner

Magee to approve the monthly expenditures. Motion passed unanimously.

Director Brewer asked to table the Procurement Policy until he can do further research on

chemical purchases.

Director Brewer stated the new website is not ready but should be up in about three

weeks. Commissioner Magee stated he would like to see the website up.

Director Brewer informed the Board that one part-time spray technician has resigned and

another has limited availability. He may need to hire one or two more. He mentioned the Part

Time Spray Technicians need more training on the routes. Last year he wanted the Part Time

Spray Technicians to have their Pest Control Applicator and Public Health licenses. It has been

difficult getting the time for them to study for the exam. He mentioned that he had spoken to

Adriane Tambasco from Florida Department of Agriculture and Consumer Services and she may

be able to arrange having the exam given here. Commissioner Magee suggested setting up a time

line to have it done and asked if he can shoot for June. Director Brewer stated if he can get a

trainer in for a day and then they would test the next day.

Director Brewer stated the employee evaluations are almost complete. He asked

Attorney Youell if it is permissible to pay the employees the 1% COLA that was budgeted retro

Minutes of the Regular Board Meeting of March 18, 2015

Page 2 of 3

active to October 1, 2014. She is looking into it.

Director Brewer presented the attorney’s report. BMS Cat has sent a final notice on the

bill for the cleanup from the flood and she has tried to contact them. Director Brewer stated we

owe them money. He stated the bill was $16,000 over the not to exceed amount. Commissioner

Magee asked it any discrepancies have been identified. Director Brewer stated that the not to

exceed amount had been substantially exceeded.

A motion was made by Commissioner Faulk, seconded by Commissioner Magee to

approve payment of Attorney Youell’s monthly statement for $1,668.34. Motion passed

unanimously.

Director Brewer presented the Activity Report for the month of February 2015. No

adulticiding was done in February and the storm drains are finished. He stated there was one

chicken positive for West Nile Virus. North Walton County Mosquito Control had no positive

chickens.

Director Brewer told the Board that he is interested in purchasing Garmin GPS units for

approximately $170 each to put in the seven spray trucks. These units would have the waivers

and no-sprays marked for each route and would make learning and spraying the routes easier. He

would like to purchase two of the Garmin GPS units now and plans to use them in the larvicide

trucks. He also mentioned he is considering purchasing five tablets from Verizon which cost

$100 each to be used with storm drains and source sites. Commissioner Magee suggested he get

a price including the accessories needed to mount the tablet and present it to the Board.

Commissioner Magee mentioned the possibility of using all terrain vehicles (ATVs) to do

larviciding so there would not be two people in a truck. He thinks it would be faster. Director

Brewer stated he will look into our options.

Director Brewer announced the American Mosquito Control Association 81st Annual

Meeting, March 30 to April 2, 2015, to be held in New Orleans, Louisiana.

Commissioner Magee stated he, Director Brewer, Commissioner Faulk and

Commissioner Norris attended the Tallahassee Legislative Days.

Commissioner Magee restated the Director’s action items. Report on Garmins and tablets

prices/options, finish procurement policy, clarity for discussion on reviews, researching the

ATV’s. Also work on COLA and Merit increases and to bring to the Board the dates of when

they can expect the quarterly evaluations to be done.

Minutes of the Regular Board Meeting of March 18, 2015

Page 3 of 3

Office Manager Geraldine Via stated she presently has scheduled twenty-four classes to

visit with the educational program. Commissioner Magee stated that it needs to be advertised in

the newspaper. Office Manager Via stated she and Director Brewer had a conversation about

some of the public awareness opportunities such as the farmers market at Seaside. She stated

when they go places like that they are not talking about adulticiding or using chemical, they are

talking about dumping water and ways of preventing mosquitoes at your home. Commissioner

Magee stated the public needs to be aware that the last thing the District wants to do is to use

chemicals. He stated they don’t realize that when the District is using chemicals it is because

other methods and preventative measures are not working. Office Manager Via stated she

teaches the kindergarteners to dump water at home.

A motion was made by Commissioner Faulk seconded by Commissioner Magee to

adjourn. Meeting adjourned at 10:31 a.m. Motion passed unanimously.

_______________________ __________________________

Tim Norris, Secretary John Magee, Chairman

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